Every system on this page runs my own cleaning company. Real customers, real money, real consequences if it breaks. If it didn't survive there, it doesn't get sold here.
12 production systems · updated as I ship
The systems that turn raw operational data into decisions I actually act on.
One screen that replaced 4 separate logins. Revenue, refunds, lead sources, market profitability, ad spend, cleaner quality, all live, with AI-written analysis on every section.
Every cleaner scored by composite percentile across rebooking, complaints, refunds, and retention. Surfaced 19 refunds totaling $4,785 traced to specific people I would have kept booking. Includes a manual incident tracker for problems the data misses.
Per-clean profit margin for every city I serve. Tells me which markets actually make money and which ones I'm quietly subsidizing. No estimates, no spreadsheets, no guessing.
Pulls real ad spend from the Google Ads API and matches it to actual leads I received. Discovered my real cost per lead was $22, less than half what my old reporting said.
Classifies every booking by where it actually came from, not where the form said it came from. Found that 80% of my "website leads" actually started as missed phone calls. Changed how I budget every channel.
The systems that quietly run the business while I sleep.
Every new lead gets an instant reply and a two-week text-and-email follow-up sequence, and dormant leads get re-engaged automatically. We handle 1,000+ leads a month and none go dark, so I grow off leads I already paid for instead of chasing new ones.
A self-serve, trilingual hire funnel (catalinacleaning.com/join) that screens applicants, signs them up, trains and quizzes them on the real app, and collects their W-9 before they ever take a job. Turns recruiting from a scramble into a pipeline.
An AI listens to my virtual assistants' actual sales calls every night, scores each one on 6 dimensions, and writes weekly coaching reports. Tracks response time, talk time, and bookings created so I can compare VAs side by side.
A page that filters happy customers from unhappy ones before they ever reach Google. Happy clicks go straight to leaving a public review. Unhappy clicks trigger a private save sequence handled by my VAs. Every completed job enters the funnel automatically.
3 SEO blog posts per week, written by AI, published to my live site automatically. I haven't written one in months. About 15 cents per post.
The infrastructure that lets me run the whole company from one chat.
Every morning at 6 AM, an AI reads my calendar, email, website analytics, CRM, and revenue, then tells me exactly what to focus on. Replaces 30 minutes of context-gathering with a 2-minute read.
Always-on AI assistant with full access to every system in this list. I run the business from a chat on my phone. No laptop required.
Full breakdowns of what was built, how it works, what it cost, and what it took to ship.
How I replaced 4 logins with one always-on dashboard. 18 sections, AI-written analysis on every section.
Read case studyHow an AI listens to my virtual assistants' actual sales calls every night and writes weekly coaching reports.
Read case study3 SEO posts a week, written by AI, published to a live site automatically. About 15 cents per post.
Read case study"My cleaning business was growing but it was taking over my life. Every call, every problem, every decision, all ran through me and everything was manual. I started with a lead follow up automation which has already generated 12 new bookings in just the first month."
"Roy audited my business by meeting with me, the owner, and Rick, our Director of Operations. After the audit, he presented the short-term and long-term automations he could implement. It has been a huge unlock for my business, saving my Director of Operations roughly 5 hours of work per week. It's not only cut out hours of work, but also improved accuracy and reduced typos, which previously cost us money."
I won't recommend anything I haven't run on my own P&L. Let's find which one fits yours.
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